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Attention Financial Aid Students

Course Withdrawal (Spring 2020)

When you withdraw matters.. please read below

Due to the COVID-19 pandemic, rules pertaining to financial aid eligibility in spring 2020 have been modified to accommodate students. Please read the following Q/As to ensure you understand how withdrawing from one or more of your spring 2020 courses could affect your future financial aid eligibility.

Simply stated:
If you completed 75% or more of your summer 2019 (if attended) and fall 2019 courses, and then you withdraw from some or all of your spring 2020 courses, there will be no negative consequences insofar as financial aid eligibility.

Questions & Answers:

  1. Q: I am concerned about my grades in one or more of my spring 2020 courses and want to get out of the classes. What is the difference between dropping a class and withdrawing from it?
    A: You typically can only drop a course through WebPortal prior to the 10th day of classes (the schedule adjustment deadline). When you drop a course, it no longer appears on your transcript.

    If you want to get out of a class after the schedule adjustment deadline, you must file a petition to withdraw from the course with the Registrar’s Office. The petition must also be approved by your college. You receive a W (withdrawal) grade for the course. If you are receiving financial aid, it is better for you to withdraw from your classes. The U.S. Department of Education has temporarily allowed schools to ignore any spring 2020 courses you withdraw from when determining your Satisfactory Academic Progress (SAP). See Q3 and Q4 below).

  2. Q: I am not doing well in some of my courses. What will happen if I finish the course and get an F or NC in the class?
    A: The regulatory relief we have from the U.S. Department of Education for COVID-19 only applies to courses you withdraw from. As a result, if you finish your course and receive an F or NC grade, we must include it in the Satisfactory Academic Progress (SAP) calculation. If you fail to satisfactorily complete 75% of all of your 2019-20 coursework (taken summer 2019, fall 2019, and spring 2020), you will become ineligible for financial aid and will be required to submit an appeal to the Office of Financial Aid to be reconsidered for financial aid in the future.

  3. Q: What if I withdraw from my spring 2020 classes that I am in danger of failing? Will withdrawing from some of my spring 2020 classes affect my financial aid?
    A: No. You will not be billed for the withdrawn course(s). In addition, per guidance from the U.S. Department of Education, we will not be required to include the spring 2020 course(s) you withdraw from in the Satisfactory Academic Progress (SAP) calculation.

    Example: If you are enrolled in 12 units for the spring 2020 term, and you withdraw from one 3 unit course, you will not be billed for withdrawing from the 3 unit class, and the Office of Financial Aid will only include the 9 spring 2020 units you keep in your Satisfactory Academic Progress (SAP) calculation.

  4. Q: What if I need to withdraw from all of my spring 2020 classes?
    A: Presuming your withdrawal correlates to COVID-19, if you withdraw from all of your classes, you will not be billed for the financial aid received due to the withdrawal. The spring 2020 courses you drop will not be included in your Satisfactory Academic Progress (SAP) calculation per guidance from the U.S. Department of Education.

    Example: You were enrolled in 12 units for the spring 2020 semester and decide to withdraw from all 12 units. You will not be billed, nor will the 12 withdrawn units count against you in the Satisfactory Academic Progress (SAP) calculation. In addition, per the Coronavirus Aid, Relief, and. Economic Security (CARES) Act, the withdrawn spring 2020 semester will not count against your subsidized loan and Pell Grant lifetime eligibility limits.

  5. Q: What if I choose to retroactively withdraw from the spring 2020 semester after the term ends? Will it impact my financial aid?
    A: While you would not be billed for aid you received for spring 2020, the courses you retroactively withdraw from may or may not (depending on the timing) be counted towards your Satisfactory Academic Progress (SAP) calculation. There is potential that you may become ineligible for financial aid and may need to submit an appeal. Please contact the Office of Financial Aid for further guidance.

  6. Q: Who do I need to contact if I have questions related to the withdrawal process, that are not correlated to my financial aid eligibility?  
    A: You may contact your College’s Assistant Dean for Student Affairs, The Office of the Registrar, or Advising & Evaluations.

If you have additional financial aid related questions, please contact the Office of Financial aid at: [email protected]