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Sending Scholarship Funds to SDSU

Thank you for the scholarship award(s) that you or your organization will be generously providing to one or more SDSU students! Awards like yours are invaluable to our students and help to further promote the importance of higher education within the community.

Instructions for Sending Funds

To help ensure that funds are processed and delivered to the student(s) as early as possible, please review the details below:

To provide maximum benefit to the student and coordinate your award with the student's financial aid package, notify SDSU of the award before you send the funds.

As you make your award decisions, please inform the Office of Financial Aid and Scholarships as soon as possible of:

  • Student's name
  • Student's Red ID (SDSU identification number which you can obtain from the student)
  • Scholarship amount
  • Semester or academic year for which the scholarship is intended

How to contact us

Phone: Call 619-594-6323 and ask for a member of the Scholarship Team (weekdays, 10 am to 3 pm).

Email: [email protected]

Mailing address:
Office of Financial Aid and Scholarships
Attn: Scholarships
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-7436

San Diego State University processes scholarship funds sent by check or by electronic fund transfer (EFT).

When to send funds

We prefer to receive all the scholarship funds in July. If this is not possible, please send by:

  • July: For the entire academic year
  • July: For the fall semester
  • December: For the spring semester

When funds arrive later, the student may not receive disbursement when it is needed and an adjustment to his/her financial aid package may occur.

Where to send funds

Please mail your check along with a cover letter to:
Office of Financial Aid and Scholarships
Attn: Scholarships
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-7436

Check or electronic fund transfer

San Diego State University processes scholarship funds sent by check or by electronic fund transfer (EFT). Please send a cover letter for all scholarship awards, regardless of whether the funds will be sent by check or by EFT.

  • Checks: Simply make the check out to "San Diego State University.” (Making the check payable to SDSU and the student may cause processing delays while we obtain the required endorsement from the student.) In the Memo area, please write the student’s name and RedID (SDSU identification number) which you can obtain from the student.
  • Electronic fund transfer: Call us at (619) 594-6323 for information about setting up an electronic fund transfer.

University tax identification number (TIN)

As an educational institution , SDSU is exempt from federal income tax under section 115 of the Internal Revenue Code.

  • SDSU's tax identification number (TIN) is 33-0373293.

Cover letter

Please include a cover letter when sending scholarship awards to SDSU, and include:

  • Student information
    • Name
    • Red ID
    • Amount of scholarship
  • Scholarship agency or organization information
    • Agency, organization or donor (name, address, phone)
    • Contact person and information
  • Scholarship requirements
    Please describe any conditions or requirements, such as:
    • Grade point average
    • Enrollment status (full time or part time)
      • Note that funds are usually released once the student enrolls, regardless of enrollment status (full or part time).
  • Semester or academic year
    • Fall or spring semester
    • An academic year (both fall and spring semesters)
 

How funds will be disbursed

Unless you specify otherwise in your cover letter, scholarships greater than $500 will be split evenly between the fall and spring semesters.

Scholarships of $500 or less will be disbursed in one amount for the semester you specify.

SDSU Student Account Services will use the funds to pay registration fees or on-campus housing costs and release any balance to the student.

Student Account Services will deposit funds in the student’s designated bank account.

When funds will be disbursed

When the student is enrolled and has met all requirements as stipulated in your cover letter, the scholarship funds will be released.

Disbursement of financial aid — including scholarships — begins approximately 1 week before the first day of classes.

Additional resources are considered

As part of San Diego State University’s participation in providing federal and state financial aid, federal law requires that the Office of Financial Aid and Scholarships consider all resources when determining eligibility and awarding financial aid.

Those laws require that scholarships, in combination with the student’s calculated expected family contribution (EFC) and other financial aid, cannot exceed the student’s cost of attendance (see below). Therefore, a scholarship may replace other financial aid, especially student and parent loan eligibility and, in some cases, grants. We will adjust the student's financial aid when needed.

Cost of attendance

Cost of attendance (COA) is the estimated cost to attend SDSU during the 9-month academic year. Individual costs may vary, but the COA reflects a modest, adequate living allowance. The components of a student’s cost of attendance include:

  • Tuition and registration fees
  • Books and supplies
  • Food and housing
  • Transportation
  • Miscellaneous personal expenses

Review SDSU’s current cost of attendance.

Student’s Use of Funds

Please help ensure flexibility in use of scholarship funds. For the student’s benefit, please allow the scholarship funds to be used for any federally and state recognized cost associated with his/her education.

If you stipulate that the scholarship is limited to “tuition, fees and books,” the scholarship will be used toward these costs only. However, if the student receives multiple scholarships and/or grants with the same limitation, all or a portion of the student’s scholarship may be returned to you if those costs have already been covered.

San Diego State University External Scholarships Policy

External scholarship resources will be applied first to any remaining unmet financial need the recipient may have.

If a student's demonstrated financial need has already been met with federal, state, and/or university resources, the external scholarship funding may reduce the student's eligibility for need-based federal and state financial aid.

If a student's need-based federal and state financial aid must be reduced, SDSU will reduce loans first, then Federal Work Study (FWS), and then grants. The amount of the external scholarship will not be adjusted to avoid the reduction or cancellation of need-based federal and state financial aid.

Questions or need assistance?

Please call 619-594-6323 and ask for a member of the Scholarship Team. Or email us at [email protected].

Interested in contributing to an SDSU scholarship?

We are delighted that you are interested in supporting SDSU scholarships!

To make a contribution to support an existing SDSU scholarship, please mail your gift to:

The Campanile Foundation
Attn: Gift Administration
5500 Campanile Drive
San Diego, CA 92182-1968

To establish a new SDSU scholarship to benefit our students, please contact:

The Campanile Foundation
Phone: 619-594-8941
E-mail: [email protected]