Reserving Associated Students Facilities

Conrad Prebys Aztec Student Union & Scripps Cottage

Union Programs & Services is operating out of the Conrad Prebys Aztec Student Union. They are located within the Associated Students Offices (Room 320) on the west side of the third floor. Reservations are available for all Union facilities including Scripps Cottage. Their staff can assist you in finding the perfect venue for your meeting or special event and also help coordinate a variety of services to ensure a successful event.

For more information please 619-594-5278 or visit their website.

Viejas Arena

The 12,400 seat, state-of-the-art Viejas Arena is managed by Associated Students (AS). Viejas Arena is home to Aztec Men's and Women's Basketball teams, family shows, concerts, commencements and other university and community events. All event booking is handled through the Viejas Arena administrative office. Rental rates, staffing, production, parking and ticketing costs, as well as other event related expenses are charged at rates current at the time of booking.

Information Line: 619-594-7315

Cal Coast Credit Union Open Air Theatre

With a capacity of over 4,900, the Open Air Theatre, a natural outdoor amphitheatre, managed by Associated Students has been host to today's most popular entertainers as well as community and campus events. All event booking is handled through the Viejas Arena Administrative office. Rental rates, staffing, production, parking and ticketing costs, as well as other event related expenses are charged at rates current at the time of booking. Certain restrictions regarding amplified sound may be imposed and approval must be obtained prior to booking.

Information Line: 619-594-7315

Mission Bay Aquatic Center

The Mission Bay Aquatic Center offers for-credit and non-credit recreational programs in water skiing, wakeboarding, surfing, kayaking, sailing, Olympic rowing, wind surfing and many other activities and also has facilities available for group activities.

Information Line: 888-488-1000

Classroom Reservation Requests for Student Organizations

Overview

Ranging in seating size from 12 to 500, university classrooms are available for student, faculty, or staff meetings and activities on weekdays without a charge provided no admission or registration fee is charged. On-campus groups are charged custodial/maintenance fees when classrooms are used during the weekends.

Classrooms must be reserved at least two weeks in advance. No rooms are available during final examination periods and Commencement weekend. Food and drink are not permitted in classroom facilities at any time and the sponsoring group must clean and restore the room to its original condition. Noise from an event may not disrupt adjacent campus activities.

Classroom Reservation Requests Procedures for Recognized Student Organizations

To reserve a classroom, the request must be made through the online Event Application System (EAS). Please indicate in the "Notes" section of the EAS if you have a preference for a specific room. This is not a guarantee that you will be placed in that room. A Student Life Advisor will work to place you in a comparable room if your preference is unavailable.

Classroom Smart Technology Use Policy

You must also indicate in the EAS "Notes" section if you would like to use the Smart Classroom Technology (projector, computer, etc.). Student organizations requesting Smart Classroom Technology will not be charged to use this technology.

Other classroom requests for technology from off-campus partners may be subject to the Smart Classroom Technology fee. Once you have submitted an Event Application System (EAS) request for a classroom with technology, a Student Life Advisor will contact you in regards to potential fees.

Reserving Other Campus Facilities

Recognized Student Organizations must submit all reservation requests through the online Event Application System (EAS). Classrooms and outdoor space are reserved through the EAS system. All other facility spaces should be reserved directly with that office prior to submitting an EAS request.

For all Non-Recognized Student Organizations (SDSU departments, off-campus groups, etc.), please contact the facility directly for bookings.

Rental agreements for evening and weekend events in the following venues are coordinated through Business and Financial Affairs, Business Services at 619-594-5752. Rental agreements for weekday reservations are coordinated directly through each facility:

Don Powell Theatre

The 500-seat main stage is occasionally available when not in use by the Drama Department. A staff supervision charge will be imposed. For weekday rental reservations, contact Peter Nordyke at 619-594-6345. The Box Office number is 619-594-6884.

Little Theatre (LT-161)

The 170-seat (including the balcony) venue features theatre seating and a raised stage and is ideal for film screenings. Use of audio-visual equipment should be contracted with Instructional Technology Services, subject to the applicable fees. Theatre users may not have access to the projection booth or backstage area and may not remove the equipment box on stage. For weekday rental reservations, contact 619-594-5815

Sports Facilities

Student organization use of on-campus sports facilities can be arranged through Business and Financial Affairs, Business Services at 619-594-8339. Additional requirements, supervisory fees, and provision of liability insurance may be necessary to ensure the safe use of the facilities by all participants. Facility availability may be limited by use for instructional activities, intercollegiate sport practice and competition, and intramural programs.

Aztec Shops Facilities

The following facilities may be reserved for meetings, meals, and special events on a fee basis:

• East Commons, 619-594-7641
• Cuicacalli Dining Hall, 619-594-4932 or 619-594-1633
• Faculty-Staff Club, 619-594-5178