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The Coronavirus (COVID-19)

Information for faculty and staff

Resources for Faculty and Staff

As you have questions and need support, rely on the following:

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Virtual Support and Resources for:

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Returning from an Affected Country:

  • Employees should inform their supervisors
  • Researchers and scholars who need support involving international research, or who have international travel plans, should contact their dean’s office or SDSU’s Office of Faculty Advancement at 619-594-6111.

GRA coronavirus page

FAQs for SDSU Researchers

COVID-19 Reporting Form for SDSU and Auxiliary Faculty, Staff, and Students

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To ensure that SDSU can provide support and resources to faculty, staff, and students with potential or confirmed exposure to COVID-19, the University is requesting that individuals (or a designee) complete the COVID-19 Reporting Form for SDSU and Auxiliary Faculty, Staff, and Students. This information will also assist SDSU and public health officials with monitoring the incidence of cases occurring in our community.

We each have a personal responsibility to assist in mitigating this emergent public health threat. SDSU students, faculty, staff and visitors are asked to maintain healthy habits to help prevent the spread of disease.

COVID-19 Reporting Form

Frequently Asked Questions

Information for University Employees (additional FAQs are being developed; employees of auxiliary units should consult with their unit leads)

Instructional Technology Services (ITS) is offering a range of supports and services for faculty offering instruction and other course materials via a virtual format. The support is as follows: 

Please note, beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Check the U.S. Embassy and Consulates in Mexico and the U.S. Department of Homeland Security News and Updates for entry and exit requirements and for any changes to the standard requirements.

U.S. Embassy and Consulates in Mexico COVID-19 Information
Secretaría de Salud Información general sobre el nuevo coronavirus COVID-19
U.S. Department of Homeland Security News and Updates

Beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

This decision, along with others outlined below, follows the updated guidance and direction from state and federal public health officials and continued conversations with the California State University (CSU) Chancellor’s Office. All decisions are meant to significantly reduce the number of people able to gather on campus. This directly helps to protect those who are at greatest risk of illness, and prevents the spread of the coronavirus (COVID-19).

Further, you can contact the Office of Employee Relations and Compliance at (619) 594-6464 to discuss reasonable accommodations.

Beginning Wednesday, April 8, at 8 a.m., access to main campus and SDSU Imperial Valley buildings or in SDSU Research Foundation facilities is further restricted to critical on-site research personnel and critical on-site staff only. Such individuals will retain intermittent on-site access, but access to others will be restricted.

All SDSU employees, including researchers, were asked retrieve any important materials before April 8 at 8 a.m. Teleworking and virtual adoption are continuing.

Faculty researchers will be notified by their deans if they have been granted continuing access beyond April 8. These faculty, students, and staff approved as critical on-site research personnel will continue to have access to their buildings or facilities using current card key or key access.

The current advice of the Centers for Disease Control and the medical community is to stay home. Do not return to work until you have not had a fever for at least 24 hours without the use of fever-reducing medications.

Anyone diagnosed with COVID-19 should closely follow the instructions of medical professionals and avoid returning to work until their medical provider has indicated that they are safe to return.

Please be aware all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Yes. Beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus.

To support those who telework, SDSU’s Information Technology Services has introduced [email protected]: Remote Work Resources. This new site provides tools and resources for remote work, including request forms for equipment and other materials that may be provided without having to come to campus. Additional resources and direction to facilitate telework will be provided as soon as possible.

All instructional activities and office hours – including for any remaining lab courses – will now only utilize virtual platforms. The move to virtual instruction will limit the number of gatherings on campus in an effort to decrease the risk of exposure.

Beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

To support those who will telework, SDSU’s Information Technology Services has introduced [email protected]: Remote Work Resources. This new site provides tools and resources for remote work, including request forms for equipment and other materials that may be provided without having to come to campus. Additional resources and direction to facilitate telework will be provided as soon as possible.

For faculty and staff on campus who may have conditions that put them at higher risk for COVID-19, we take this very seriously. Please contact your supervisor and/or the Office of Employee Relations and Compliance at (619) 594-6464 if you need accommodations.

Faculty and staff who are sick with a fever, respiratory illness or contagious illness are strongly encouraged to stay home and utilize paid sick leave accruals. At this time, managers should allow staff who are out of sick leave accruals to utilize vacation or compensatory time off for this purpose. The Center for Human Resources will work with faculty and staff who have no leave accruals so that individuals do not lose pay or benefits.

Please note, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Please visit the Guidance for Resource Management in Telework Context page for information about off campus connectivity, temporary shipping options and mail and packaging handling.

The CDC is requiring that travelers returning from Level III countries self-quarantine for 14 days. Employees should be directed to remain at home for a minimum of 14 days and follow the CDC guidance on self-quarantine protocols. Managers should work with the employee to determine if telework is available during the period of self-quarantine. If telework is not available, the employee should utilize leave accruals during the period of self-quarantine.

Please note, beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Beginning Tuesday, March 17, all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

To support those who telework, SDSU’s Information Technology Services has introduced [email protected]: Remote Work Resources. This new site provides tools and resources for remote work, including request forms for equipment and other materials that may be provided without having to come to campus. Additional resources and direction to facilitate telework will be provided as soon as possible.

We also understand that depending on the age of your child, you may not be able to effectively work while at home due to caregiving responsibilities. If this is the case or if your position is not compatible with a flexible assignment, you may utilize vacation or CTO. The 30 day advance notice for vacation requests required by some collective bargaining agreements will be waived at this time and managers are encouraged to provide flexibility to staff when determining whether a request can be approved.

Associated Students employees should follow the guidance provided by their employment unit. Information is available below.

March 13 email from A.S. Executive Director Christina Brown and A.S. President Christian Onwuka

Researchers should refer to the information included on he Graduate and Research Affairs site and in the link below.

FAQs for SDSU Researchers

Yes, in the event of an emergency campus closure, leave shall be granted to all employees who are both scheduled to work and are denied access to the campus during period(s) of closure.

During periods of full or partial campus closure, employees who have already scheduled sick leave or vacation time, will still be charged for that time. Employees who would have been absent on any day of closure because they were in non-pay status should not be granted emergency campus closure leave. Examples would be an employee under a disciplinary suspension or an employee in non-pay status because they were absent without leave. The campus president can designate when the campus is closed. This emergency campus closure leave is valid only for the days for which the president announces the campus closure and cannot be banked or saved to be used for a future date.

Employees with direct deposit will be paid as normal. The campus will provide information via campus email or employee personal email social media regarding an alternate distribution process for employees who receive a paper pay check or pay card.

Yes. The FWS guidance in the Electronic Announcement dated March 5, 2020, applies when the student is unable to work because the school made the decision to close or to move to online/distance education classes.

If an FWS student is unable to work his/her scheduled hours because of COVID-19 disruptions (school closures, employer closures, student quarantined, etc.), the school may pay the student for any scheduled hours or allow the student to work by another means (on-line, remote, telecommute, etc.). Students should be paid the wage rate that they would have been paid if they were able to work the scheduled hours.

In this circumstance, when a school pays the student for the hours the student was scheduled to work, but did not work, the school is not required to submit any documentation to the Department. However, the school must document the number of scheduled hours a student should be paid prior to paying the student. Schools should also document in the student’s file any actions that were taken regarding payment of FWS funds for scheduled hours that were not worked by the student.

Faculty and staff may request to have their payroll deduction for parking suspended.  Requests for suspension of parking payroll deduction must be received by Parking Services by the 10th of the month to take effect the following month.  For example, a request received by the 10th of April will take effect on the May 1st pay warrant. It is also possible this could be delayed by the State Controller's Office due to the state of emergency.

If you would like to request the suspension of your parking payroll deduction you can find the request form on the Parking & Transportation Services intranet page.

When you return to work you will need to request that your payroll deduction be reinstated by emailing [email protected].

 

Please call a medical professional if, in the last 14 days, you:

  • Have traveled to an affected geographic area and have a fever and signs or symptoms of a lower respiratory illness (cough, shortness of breath), or
  • Have a fever with a severe acute lower respiratory illness that requires hospitalization and doesn't have an alternative explanatory diagnosis (e.g., influenza) and no known source of your exposure, or
  • Were in close contact with a confirmed case of COVID-19 and have a fever or signs or symptoms of a lower respiratory illness (cough, shortness of breath)

When you call, please inform them of your symptoms and recent travel or potential exposure before going to the health facility.

Anyone sick and believed to be at risk for COVID-19 infection should follow the CDC recommendations:

  • Stay home except to get medical care.
  • Separate yourself from other people in your home.
  • Call ahead before visiting your doctor.
  • Wear a facemask. Please note, beginig Friday, May 1, all County residents will be required to cover their face while they are out in public and within six feet of someone that is not a household member.
  • Cover your coughs and sneezes.
  • Clean your hands often.
  • Avoid sharing personal household items.
  • Clean all “high-touch” surfaces everyday.
  • Monitor your symptoms and seek prompt medical attention if your illness is worsening.
  • If you are placed under active monitoring, or facilitated self-monitoring, follow the instructions provided by your medical provider or local health department.
  • Consult with your health care provider before discontinuing home isolation.

No, not at this time. SDSU is closely following information relating to COVID-19. The risk of COVID-19 exposure within California and at SDSU remains low. SDSU has suspended its study abroad programs and has directed its participants to return to their home to self-isolate for 14 days, as recommended by the CDC. The university has opted to move courses into virtual spaces, and it remains open.

No. The FMLA and CFRA entitle employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA or CFRA.

In the event that an employee or their family member contracts COVID-19, the employee should contact the Center for Human Resources to discuss available leave options, including leaves available pursuant to FMLA and CFRA.

Managers and supervisors should recommend that staff who are sick stay home and utilize sick leave until symptoms resolve, and that they seek medical assistance, as appropriate.

Please note all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Evidence of the event cancellation such as email notification should be submitted with the travel expense claim along with receipts and proof of payment and proof of cancellation to be reimbursed for non-refundable expenses.

Effective immediately, SDSU and its auxiliary organizations will suspend all international and non-essential domestic travel from now through July 31, 2020.

If you have upcoming travel that was approved before March 10, 2020, please cancel your travel arrangements and submit a travel expense claim along with receipts and proof of payment and proof of cancelation to be reimbursed for non-refundable expenses.

Many conference organizers and airlines are issuing full refunds. In the event that a traveler is unable to obtain a refund, expenses for approved travel incurred prior to March 10, 2020 are eligible for reimbursement.

Future travel, including summer and fall 2020, will be determined as the COVID-19 situation evolves.

We will continue to monitor the situation. For support in planning Transborder Programs please contact Rebekah Fuganti [email protected].

Faculty, staff and students are encouraged to follow the advice of medical providers relating to self-quarantine protocols. Managers and supervisors, in consultation with the Office of Employee Relations and Compliance, should work with these individuals to provide options for telework during the 14 day self-quarantine period.

Employees may be required to use leave time if a need arises that puts them off work for an extended period of time. If you have specific questions, please contact Human Resources.

Please note all non-essential personnel, and essential personnel whose work can be accomplished remotely, are asked not to come to the San Diego State University campus. Such employees are asked to telework.

Pursuant to CDC recommendations, social distancing involves remaining out of congregate settings, avoiding mass gatherings, and maintaining distance whenever possible to limit the ability of the virus to spread. Social distance does not involve isolation, self-quarantining, or restricting one’s movement. Some recommendations for social distancing in the workplace include utilizing Zoom in lieu of in-person meetings, sitting a minimum of six feet away from colleagues, using elbow bumps or waving in lieu of hand shakes, avoiding lines or at a minimum maintaining a good distance between people in the line, and washing hands frequently for a minimum of 20 seconds.

Sign Up for SDSU Alerts

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Faculty, staff and members of the community can register through the Emergency Alert System.

Emergency Alert System

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Employee Assistance Program

The Employee Assistance Program offers SDSU faculty and staff confidential support for a variety of concerns, including emotional, relationship, health, legal and workplace issues. Information, resources and tools are also available by calling 1-800-342-8111.

Employee Assistance Program

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Faculty and staff check-in survey

As we adjust the services provided by DDI to address new needs, we would love your feedback on how to best serve you. We know this is a super-busy time for all but we would appreciate responses within the next week or two; the sooner we have your input, the more useful it will be! We are committed to continuing to support you and our community at SDSU.

Faculty and Staff Survey